- Optimized Printing Services
- Device Monitoring
- Print Management Solution
- Variable Data Printing
- Mobile Printing
Konica Minolta's Optimized Print Services (OPS) combines consultancy, hardware and software implementation and operation in order to develop improvement on the basis of precise facts and figures, and guarantee cost reductions and trouble-free processes.
Managed print strategies for greater savings.
Office technologies have advanced, users' needs have changed. A lot of current printing environments are patchworks of printing, imaging and fax devices that aren't managed or serviced to keep up with today's business world. Konica Minolta's Optimized Print Services (OPS) combine consulting, hardware, software implementation and workflow management in order to lower document spend. The Optimized Print Services (OPS) concept focuses on five essential areas:
Fleet
Right-sizing the document output fleet to actual business needs, providing optimal business process and fleet support, and establishing continuous optimization - balanced with minimal cost of ownership and environmental impact.
Process
Analyzing all business-relevant document flows in order to increase productivity, to benefit from saving potentials and design, to implement and operate a solution tailor-made to meet your precise daily needs.
Financing
Offering different purchasing and leasing options as well as various contract models, and integrating existing contracts into a single transparent financial plan.
Security
Designing and implementing IT and information security solutions, from user authentication and data-safe hard disk handling of disposed devices to complex network security requirements.
Green
Supporting a company’s sustainability goals by implementing the most environmentally friendly document-related hardware and business workflows, and through the subsequent monitoring and assessment of environmental performance throughout the lifecycle.
Consult
Analyzes all your document workflows, including scanning, printing, and any printed email, archiving and outsourcing—in order to increase productivity and realize enterprise-wide cost savings. Optimizes security protections for documents and devices, with multiple options for user authentication, account tracking, data encryption and network security
Implement
Presents a right-size document fleet for your actual business needs—with sophisticated digital functionality, networked productivity and finishing power for on-demand production. Provides world-class support for your entire system, including automated meter reads, proactive maintenance and delivery of consumables, online training and much more.
Manage
Keeps your equipment operating at peak performance, with remote monitoring to reduce your administrative costs and free your IT staff to concentrate on business objectives. Gives you the benefit of Konica Minolta initiatives to minimize energy consumption, reduce pollution and recycle consumables effectively.
In most enterprises, printer fleets are growing continuously and need constant attention. Seamless availability of output devices and supplies needs to be ensured as well as consumables regularly checked and refilled.
You want to reduce administrator time and effort by managing networked output devices centrally and remotely.
You need accurate status reports and snapshots of usage, which you get with detailed monitoring based on M2M communication
Applications
Complementing Konica Minolta’s comprehensive product portfolio, powerful software tools for varied office and production printing applications provide seamless integrated solutions for all business areas.
Building on the previous version of PageScope Net Care, Device Manager is a simple, powerful enterprise solution that lets administrators manage an entire fleet of MFP's from a centralized server. Device Manager is not a requirement for the Enterprise Suite but it gives IT administrators the ability to manage their entire fleet of MFP's and users from a centralized location from a single console. Net Care Device Manager is designed to run on the "Core" of the PageScope Enterprise Suite server utilizing Microsoft SQL server. The new version will include all the same powerful features of previous versions but will now support up to 2000 MFP on a single server.
Network administrators will save time and effort by working within a familiar desktop PC environment.
Automatically locates all NON-Konica Minolta devices and detects attributes including but not limited to machine status and total meter count.
Combines both Konica Minolta bizhub devices and NON Konica Minolta devices from other manufacturers in a single interface for simple management.
Can provide email notifications whenever an error occurs or supplies are low.
Allows Administrators create a "Template" of network settings to be applied to one or multiple bizhubs on the network. As new machines are added the network settings can be pushed out.
By collecting and analyzing data from your devices, our software is able to display the information in a user-friendly format – allowing PrintFleet providers to assess your needs, and provide you with the service and support you require. When a printing device encounters a problem, it sends an error alert. It could be as simple as a low toner notification, or something more serious that requires the attention of a service technician. PrintFleet® software detects these messages and promptly alerts your MPS provider.
Your office product dealer can ship supplies as required, eliminating the need to stockpile supplies onsite. Service technicians can monitor the real-time data that PrintFleet® software provides, so that they are aware of the severity of the issue and arrive at your site with the appropriate equipment. Real-time data regarding all of the other devices in your office eliminates multiple service calls.
Regardless of the size of your business, your hard costs can rapidly escalate and get out of control if they’re not tracked and monitored. At Konica Minolta, we offer a range of tailored solutions to help you reduce your paper costs by up to 30% - proving that it makes very good business sense to audit print costs.
By monitoring and controlling your printing, scanning and copying processes, and knowing who is printing what, when and how much, you can start to identify inefficiencies and change employee habits.
With pull printing feature, you can securely route documents to any device, anywhere in your organisation - across servers, departments or locations. Pull printing helps keep costs down and also has a dramatic impact on document security, by promoting better eco-friendly printing practices with documents less likely to be left lying abandoned at the copier.
By monitoring and controlling your printing, scanning and copying processes, and knowing who is printing what, when and how much, you can start to identify inefficiencies and change employee habits.
With pull printing feature, you can securely route documents to any device, anywhere in your organisation - across servers, departments or locations. Pull printing helps keep costs down and also has a dramatic impact on document security, by promoting better eco-friendly printing practices with documents less likely to be left lying abandoned at the copier.
Benefits
A Konica Minolta print management solution can help your business to:
Reduce costs
Our print management solutions can enforce simple rules on each device. For example, a school can set their printer to automatically default to double sided, black and white printing, restrict access to colour printing, and set limits on how much a user can print. These restrictions alone can have a significant and immediate impact on the bottom line.
Restrict access
Print environments that require an authorising PIN or swipe card to access the printer can have a dramatic impact when it comes to reducing print costs - as print jobs are not released to the printer until the user is at the device. This means jobs are only printed when the user releases them from the control panel to print, reducing the amount of unclaimed paper ending up in the recycle bin.
Customise settings
Today’s advanced technology allows businesses to drill down further to identify inefficiencies and cost savings. Intelligent, rule-based printing allows a printer to identify a large volume printing job and re-direct it to the most efficient or fastest device. For instance, a government department needing to print a large policy document can rest assured that large documents are re-routed to a more efficient printer, which ultimately saves money.
Monitor their printing on an ongoing basis
Konica Minolta’s cost management solutions can offer your business complete cost transparency when it comes to your print environment. This is done through by providing comprehensive reports that outline the volume of print usage by individual, department or printing device. These reports are available in different formats and can focus on preferred areas or departments.
Greater convenience and efficiency
Being able to print documents from any printer can help save time and promote better workflow efficiency. It means that if one printer is out of action, it won’t affect a user’s ability to print, saving time and frustration.
Reduced paper wastage
With documents less likely to be abandoned at the printer, businesses will use significantly less paper.
Improved environmental efficiency
Pull printing helps your people become more eco-friendly by encouraging them to think before they print and thus promoting better environmental practices.
Applications
Complementing Konica Minolta’s comprehensive product portfolio, powerful software tools for varied office and production printing applications provide seamless integrated solutions for all business areas.
As an extremely scalable and feature-rich print management solution, YSoft SafeQ leaves little to be desired with regard to efficiency and flexibility in the office. Thanks to its complete modularity, this software suite can be configured precisely to the needs of its users.
Even better, the different YSoft SafeQ modules can be purchased and adopted individually or in combination as and when required
Cost Management
Mobile Printing
Pull Printing
Document Security
PageScope Authentication Manager
PageScope Account Manager
PageScope My Panel Manager
PageScope My Print Manager
Konica Minolta’s Variable Data Printing (VDP) service can have many advantages for your business. This clever solution can customise forms, letters, direct mail, sales flyers, invoices, statements and other customer relationship management materials and will deliver materials with a professional and consistent graphic feel.
Benefits
Our Variable Data Printing services can help your business:
Support complex personalisation
Complex VDP jobs can also be delivered with a simple Graphical User Interface (GUI)-defined, rule-based logic, without the need for scripting or programming. Data can be supported with variable text, graphs and colour with industry standard barcodes and personalised images which are also easily incorporated. Creating personalised and tailored materials from a centralised external database is transforming many different businesses in many different ways. For instance:
Bank or utilities suppliers can customise statements with personalised details that provide a comparison against their last statement, include a personalised cover letter, or print a tailored message at the bottom of an invoice.
Delivery and transport companies can create packing slips and delivery labels at a warehouse then send an email confirming the order – all from the same data stream used to print invoices.
Educational institutions can benefit by using sophisticated VPD technology to create individual student reports that will help teachers develop a high volume of records out to students on time
Personalised letters required from a variety of businesses can leverage the power of VDP with high-speed mail merge.
Know when to print or email - to save costs
Konica Minolta’s VDP solutions can intelligently read if personalised materials need to be emailed rather than printed and posted by detecting whether a customer has an email address. If an email address is located within the data stream, it can convert that particular file to a PDF and email it instead of printing - which in turn saves paper and mailing costs.
Integrate a central database into any required software
Konica Minolta’s VDP solutions support Adobe InDesign Software, Macintosh OS X and Microsoft Windows operating systems. Our software is designed to meet the needs of organisations of all sizes, from small business to large enterprise and government departments.
Applications
Complementing Konica Minolta’s comprehensive product portfolio, powerful software tools for varied office and production printing applications provide seamless integrated solutions for all business areas.
Planet Press Suite is a comprehensive solution for variable data printing -- allowing you to replace preprinted forms with one-to-one marketing and communications documents through a user-friendly interface and simple drag-and-drop importing of information.
PlanetPress Suite is a powerful, variable database printing software that lets you replace pre-printed forms running on legacy and impact printing equipment. Since it's from Konica Minolta you know you can count on a user-friendly interface that allows simple drag-and-drop importing of variable database information.
PlanetPress Suite is a powerful, variable database printing software that lets you replace pre-printed forms running on legacy and impact printing equipment. Since it's from Konica Minolta you know you can count on a user-friendly interface that allows simple drag-and-drop importing of variable database information.
Wizards let you include data driven barcodes and business graphs and you can print, archive, Email and fax simultaneously and automatically with no change to your host system.
PlanetPress Suite powers up your Konica Minolta printers for printing a wide variety of applications across all industries: one-to-one marketing, multi-part business forms, billing and statements, green-bar reports, grade reports, barcode printing, high-speed mail merge jobs and more.
A modular variable database printing system that gives you all the working tools you need at a price you can afford.
Documents can be designed to output what you need, where you need it and in any format your application requires.
PlanetPress Suite in action: you can print an invoice and a personalized cover letter at sales headquarters, add accounting copy from your accounts receivable department, generate a packing slip and shipping label at your warehouse and send an Email confirming the order -- all from the same data stream you currently use to print invoices.
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